Stillwell Family Command Center

Business operations & family life management

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Critical Path - Do FirstECC M1-M2

DKIM: daedarch.ai (Ready to click!)
EASYCRITICAL

DKIM record already in DNS. Just click Start authentication.

  1. Click button > Gmail Authentication settings
  2. Select daedarch.ai from dropdown
  3. Click "Start authentication"
  4. Should show "Authenticating email" when done
Login: robstillwell@orycteropusafer.com (Google Workspace admin)
Open Gmail Auth
Verify Domain: daedarch.ai
EASYCRITICAL

Verify in Google Workspace so we can add email aliases.

  1. Open Domain Management
  2. Find daedarch.ai (may show "Not verified")
  3. Click it > Click "Verify domain"
Open Domains
Add DNS: cmd.ledgerwell.ai (ECC Access)
MODERATECRITICAL

LedgerWell ECC is deployed. Need CNAME to make it accessible.

  1. Open Cloudflare DNS for ledgerwell.io
  2. Click "Add record"
  3. Type: CNAME, Name: cmd
  4. Target: copy from below
  5. Proxy: ON (orange cloud)
Copy these:
Type:CNAME
Name:cmd
Target:ad27f181-f23b-43b1-820b-54cddd7d1d03.cfargotunnel.com
Open Cloudflare

DNS & DomainsInfrastructure

DKIM Setup Overview: Each domain needs: 1) Get DKIM value from Google Admin 2) Add TXT record to Cloudflare 3) Start authentication
DKIM: daedarch.com
MODERATE

Primary company domain - email authentication.

DNS Name:google._domainkey
Type:TXT
DKIM: icarus-flew.com
MODERATE
DKIM: ledgerwell.io
MODERATE
DKIM: joinery.ai
MODERATE
DKIM: voxlearn.ai
MODERATE

Banking & FinanceECC M2

Mercury Bank: Icarus Flew Inc.
COMPLEXCRITICAL

Holding company bank account. Needs Corp docs.

Company Details:
Name:Icarus Flew Inc.
Type:C-Corporation
State:Delaware
Address:2687 NE Park Dr, Issaquah, WA 98029
Mercury Bank: DaedArch Inc.
COMPLEXCRITICAL

Operating company bank account.

Name:DaedArch Inc.
Type:C-Corporation
Privacy.com Virtual Cards
MODERATE

Virtual cards for subscriptions. Fund cards once bank is linked.

Plaid: Connect Bank Accounts
MODERATE

Link accounts to Personal Management Service for automated tracking.

Open Plaid

Account RegistrationAPIs

Indeed Publisher API
MODERATE

Job search API. Use contact@daedarch.ai for signup.

Adzuna API
MODERATE
FinCEN BOI Filing
COMPLEXHIGH

Beneficial Ownership Information - required within 30 days of formation.

Subscriptions & SaaSOperations

Auth0 Identity Platform
MODERATE
Open Auth0
Twilio A2P 10DLC Registration
COMPLEX

SMS compliance for business messaging.

Family Banking & ShoppingFinance

Connect Family Bank Accounts (Plaid)
MODERATEFAMILY

Link checking, savings, and credit cards for automated expense tracking and budgeting.

  1. Open Plaid Link
  2. Connect primary checking (BECU/Chase)
  3. Connect savings accounts
  4. Connect credit cards for spending analysis
Open Plaid
Amazon Account Integration
EASYFAMILY

Connect Amazon for order tracking, Subscribe & Save management, and household supplies monitoring.

Costco Account
EASYFAMILY

Connect for bulk purchase tracking and membership benefits.

Target Circle Account
EASYFAMILY
Instacart / Grocery Delivery
EASYFAMILY

Grocery delivery and shopping list management.

Instacart

Travel & TransportationTravel

Alaska Airlines Mileage Plan
MODERATEFAMILY

Primary airline. Track miles, upcoming flights, and manage bookings.

  1. Log in with Mileage Plan credentials
  2. Authorize API access if prompted
  3. Link family member accounts
Delta SkyMiles
MODERATEFAMILY
Delta
United MileagePlus
MODERATEFAMILY
United
Marriott Bonvoy
MODERATEFAMILY

Hotel rewards and reservation tracking.

Marriott
Hilton Honors
MODERATEFAMILY
Hilton
Car Rental Accounts (Enterprise/Hertz)
EASYFAMILY
Google Flights Price Tracking
EASYFAMILY

Set up price alerts for common routes.

Healthcare & MedicalHealth

Healthcare Integration: Connect patient portals, pharmacy accounts, and insurance for appointment tracking, prescription management, and claims monitoring.
Primary Care Patient Portal
MODERATEPRIORITY

Connect main healthcare provider portal for appointment scheduling and results.

  1. Log in to your healthcare provider's patient portal
  2. Enable notifications for appointments and results
  3. Download the mobile app if available
  4. Add family members if supported
CVS Pharmacy Account
MODERATEHIGH

Prescription management, auto-refill setup, and supply tracking.

  1. Log in or create CVS account
  2. Add all family members' prescriptions
  3. Enable auto-refill for maintenance medications
  4. Set up text/email notifications
Walgreens Pharmacy
MODERATEFAMILY

Alternative pharmacy for prescriptions and refill management.

Walgreens
Amazon Pharmacy
MODERATEFAMILY

Mail-order prescriptions with Prime benefits.

Health Insurance Portal
MODERATEFAMILY

Claims tracking, EOB management, and benefits verification.

  1. Log in to insurance member portal
  2. Enable paperless EOBs
  3. Download insurance cards
  4. Review in-network providers
Dental Practice Portal
EASYFAMILY

Dental appointments and family scheduling.

Vision/Eye Care Portal
EASYFAMILY

Eye exams, glasses prescriptions, and contact lens orders.

VSP
Pediatrician Portal (Kids)
MODERATEFAMILY

Children's health records, immunizations, and appointment scheduling.

Education & SchoolsEducation

Student Monitoring: Connect school portals for grades, assignments, attendance, and communication with teachers.
Google Classroom (Parent Access)
MODERATEPRIORITY

Monitor student assignments, grades, and class announcements.

  1. Log in with your Google account
  2. Accept guardian invitations from teachers
  3. Enable email summaries (daily/weekly)
  4. Review upcoming assignments
Canvas LMS (Parent Observer)
MODERATEPRIORITY

Learning management system used by many schools. Monitor grades and assignments.

  1. Get pairing code from student's Canvas account
  2. Create parent observer account
  3. Link to each student
  4. Set up notification preferences
Canvas Setup:
Student:Gets pairing code from Account > Settings
Parent:Creates observer account with code
Canvas
School District Parent Portal
MODERATEHIGH

Official district portal for grades, attendance, and school communications.

  1. Log in to district parent portal
  2. Verify student information
  3. Set up attendance notifications
  4. Review grade reports
Schoology / PowerSchool
MODERATEFAMILY

Alternative LMS platforms - check which your school uses.

School Lunch Account
EASYFAMILY

Manage lunch balances and set up auto-reload.

Khan Academy Parent Dashboard
EASYFAMILY

Track supplemental learning progress.

Library Cards (KCLS)
EASYFAMILY

Public library accounts for holds, checkouts, and digital resources.

KCLS

Home & UtilitiesHome

Electric Utility (PSE)
EASYFAMILY

Monitor energy usage, pay bills, set up autopay.

PSE
Water Utility
EASYFAMILY
Internet (Xfinity/Ziply)
EASYFAMILY
Xfinity Ziply
Home Insurance Portal
MODERATEFAMILY

Policy management, claims, and coverage review.

Auto Insurance Portal
MODERATEFAMILY

Vehicle policies, ID cards, and claims.

Zillow/Redfin Home Value Tracking
EASYFAMILY

Track home value estimates, market trends, and comparable sales.

  1. Claim your home on Zillow
  2. Set up Zestimate alerts
  3. Add to Redfin for comparison
Zillow Redfin
Property Tax Portal (King County)
MODERATEFAMILY

Property tax bills, assessment appeals, payment history.

Mortgage Servicer Portal
MODERATEFAMILY

Mortgage payments, escrow, amortization schedule, refinance options.

Garbage/Recycling (Republic/Waste Management)
EASYFAMILY
Republic WM
Natural Gas Utility
EASYFAMILY
PSE Gas
HOA Portal
MODERATEFAMILY

HOA dues, community rules, maintenance requests, meeting minutes.

HOA Portal

Retirement & InvestmentsWealth

Financial Planning: Connect retirement accounts, brokerage, and investment platforms for comprehensive net worth tracking and retirement planning.
401(k) / Employer Retirement
MODERATEPRIORITY

Employer retirement accounts - 401k, 403b, pension portals.

  1. Log in to employer retirement portal
  2. Review contribution rates and employer match
  3. Check beneficiary designations
  4. Review investment allocation
IRA Accounts (Traditional/Roth)
MODERATEHIGH

Individual retirement accounts for tax-advantaged savings.

Brokerage Accounts
MODERATEFAMILY

Taxable investment accounts for non-retirement investing.

HSA (Health Savings Account)
MODERATEFAMILY

Triple tax-advantaged health savings and investment account.

529 College Savings Plans
MODERATEFAMILY

Tax-advantaged education savings for children.

Social Security (my Social Security)
MODERATEFAMILY

Review earnings history, estimated benefits, and retirement projections.

  1. Create/log in to my Social Security account
  2. Verify earnings history is accurate
  3. Review retirement benefit estimates
  4. Download Social Security statement
Net Worth Tracker (Personal Capital/Monarch)
MODERATEFAMILY

Aggregate all accounts for complete financial picture.

Credit Monitoring (Credit Karma/Experian)
EASYFAMILY

Free credit score monitoring and alerts.

Life Insurance Policies
MODERATEFAMILY

Term life, whole life policy management and beneficiary review.

Budgeting & ExpensesBudget

Expense Management: Track spending, create budgets, and monitor cash flow across all accounts.
Budget App (YNAB/Mint/Monarch)
MODERATEHIGH

Zero-based budgeting and expense categorization.

  1. Choose budgeting app
  2. Link all bank and credit accounts
  3. Set up budget categories
  4. Create spending goals
Credit Card Accounts
MODERATEFAMILY

All credit cards - statements, rewards, autopay setup.

Subscription Tracker (Truebill/Trim)
EASYFAMILY

Track and cancel unused subscriptions.

Streaming Services
EASYFAMILY

Netflix, Disney+, Hulu, HBO Max, etc. - manage subscriptions.

Cell Phone Plans
EASYFAMILY

Family mobile plans - usage, billing, device upgrades.

Gym/Fitness Memberships
EASYFAMILY
Gym Portal

Calendar & CommunicationOrganize

Google Calendar Family Sharing
MODERATEHIGH

Share family calendar, set up appointment reminders, sync across devices.

  1. Create shared "Family" calendar
  2. Share with all family members
  3. Set default notifications
  4. Add recurring events (appointments, activities)
Google Photos Family Sharing
EASYFAMILY

Shared family albums and automatic photo backup.

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